Information Technology Department

James C. Buston III, Director

FY 07 Goals

1. Work with each of the city departments to determine needs for web features, content and editorial access as part of the migration of the City of Auburn website to current web technologies and standards including XHTML, CSS and appropriate scripting language by December 31, 2006.
2. Redesign the City of Auburn website for improved esthetics, navigability and content by March 31, 2007
• Develop a new model for editorial control of web areas by individual departments.
• Revise e-mail address format on the web to decrease spam/virus activity and increase security/privacy for city employees.
• Train responsible employees in web content management.
3. Implement web based forms for citizen reporting and feedback by April 30, 2007.
4. Establish a comprehensive, citywide policy for document flow, storage, retention and archiving by January 31, 2007.
• Include all incoming documents (e-mail, attachments, paper) and documents created in-house
• Define storage and access for each phase of the lifecycle including active and archival documents
• Consider all involved technologies including network storage, Eden, Laserfiche and SharePoint
5. Test, create standard build, create related group policies, determine hardware needs and rollout Windows Vista (including Office 2007) to all City of Auburn desktops by September 30, 2007.
6. Work with all departments to expand e-mail subscription web offerings to address the request of the City Council by developing RSS feeds to allow citizens to subscribe to frequently updated content areas (Press Releases, City Council Packet, etc.) by July 31, 2007.
7. Install network cabling and communications infrastructure in the new Public Library building by September 30, 2007.
8. Install network cabling and communications infrastructure in the new Tennis Center Complex by September 30, 2007.
9. Install network cabling and communications infrastructure in the new Fire Station #5.
10. Upgrade the City of Auburn e-mail system (Microsoft Exchange) to the 2007 version by September 30, 2007.
11. Create, test and modify a formal Information Technology Emergency Operations plan to assure business continuity and disaster preparedness in the delivery of city services to Auburn's citizens by October 31, 2007.
12. Assist the Judicial Department with the automation processing of files in the courtroom and transferring data to the Clerk's office to automatically produce court documents at that location by April 30, 2007.
13. Assist the Judicial Department with identifying and installing an automated system to allow fines, court costs and parking tickets to be paid via debit and credit cards.
14. Assist the Judicial Department with establishing a system to convert discovery documents to electronic format and transfer those documents electronically to defense attorneys by September 30, 2007.
15. Assist the Public Safety Communications Division with the installation of a replacement Enhanced 911 and recorder system by December 31, 2006.
16. Assist the Public Safety Fire Division in the evaluation and update of the fire response zones to include recently annexed areas and include Station 5 first due response territory by September 30, 2007.
17. Assist the Finance Department in completing the implementation of the Contract Management module of the new financial management software by February 28, 2007.
18. Assist the Finance Department with establishing a centralized paperless filing system for the Accounts Payable Office by September 30, 2007.
19. Assist the Finance Department with implement the Cashiering module of the new financial management software in Parks and Recreation, Public Safety-Police Division, Judicial and Library by September 30, 2007.
20. Assist the Finance Department with developing a layer in the City's GIS map to show the homestead exemption status of all residential parcels by December 31, 2006.
21. Assist the Finance Department with the implementation of the acceptance of credit and debit cards for over-the-counter payment transaction in City Hall by December 31, 2006.
22. Assist the Finance Department, Water Revenue Division, with the implementation of a web based e-billing system for customers by June 30, 2007.
23. Assist the Finance Department, Water Revenue Division, with the development of a website for the Water Revenue Office, through which customers can complete forms online and email WRO staff directly by September 30, 2007.
24. Work with all departments to implement a citywide work request system that interfaces with current financial software and current GIS software by September 30, 2007 - only as budget allows.
25. Upgrade the City of Auburn phone system (Call Manager Servers) to new hardware to replace the current 5 year old servers by July 31, 2007 - only as budget allows.