BID SPECIFICATIONS

December 20, 2005

INVITATION TO BID

The City of Auburn will receive sealed bids until 11:00 a.m., Tuesday, January 10, 2006, in the Office of the City Manager, 144 Tichenor Avenue, Auburn, Alabama, and then publicly open and read for furnishing all labor, equipment, and materials necessary for the complete construction of the following project:

BOYKIN COMMUNITY CENTER RENOVATIONS

FY 2005 Community Development Block Grant (CDBG)

The purpose of this project is to enhance the exterior look of Boykin Community Center, 400 Boykin Street, by removing paint to expose the original finish. The project will also include some block work, reglazing/replacing of windows, and the addition of brackets for air-conditioning units.

Project Book is open to public inspection at the offices of the Architect, Nettles Architecture Company, 1695 East University Drive, Suite 201, Auburn, Alabama 36830 as well as at the Plan Rooms of F.W. Dodge Corporation. Project Books may be obtained from the Architect upon deposit of $50.00 per set. Deposits on sets returned in good condition within ten (10) days after the date of the bid opening will be returned.

Proposals must be accompanied by a Certified Check or Proposal Bond in an amount not less than five percent (5%) of the amount of the Proposal (not to exceed $10,000.00) payable to the City of Auburn. A Performance Bond and a Labor and Material Bond, each in the amount of 100% of the Contract Price, will be required at the time of the signing of the Contract.

Your attention in particular is invited to the "Information for Bidder's", which is to be followed in all respects. The City reserves the right to select the lowest responsible bidder as the best interest of the City may require, to award the purchase contract from any of the bids, to reject any and all bids, and to waive any informalities in bids received. The City reserves the right to select additive alternates based on funding. Bids will be good for sixty (60) days after being opened by the City of Auburn, Alabama.

Bids must be submitted on Proposal Forms furnished in the Project Book. All bids shall be irrevocable for a period of sixty (60) days after bid opening.

DATE: tuesday, JANUARY 10, 2006

The successful low bidder is responsible for acquiring the appropriate business licenses and permits to conduct work with the City of Auburn, including a state license in accordance with Chapter 8, Title 34 of the Code of Alabama 1975. Any non-Alabama bidders must submit a written opinion from an attorney stating the amount, if any, of preference granted by law to businesses in his state of residence.

The award of the contract, if to be awarded, will be made within sixty (60) calendar days after opening of proposals to the lowest responsible bidder whose proposal complies with the requirements of the invitation to bid. Should no award be made within the sixty (60) days, all proposals will be rejected unless the successful bidder agrees in writing to a stipulated extension in the time limit for award. The successful bidder will be notified by letter, mailed to the address shown on his proposal, that his bid has been accepted and that he has been awarded the contract.

The City of Auburn believes fully in equal opportunity in the provision of supplies, equipment, construction and services. Positive steps should be taken to assure that small business, minority businesses and women's businesses are given many opportunities to provide the above-mentioned services when economically feasible. In the case of construction projects, the City of Auburn shall rely on individuals or firms seeking to do business with the City of Auburn to ensure that such above-mentioned businesses are given ample opportunity to participate on a sub-contractual basis.

The City of Auburn hereby notifies all bidders that it will affirmatively insure that minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds f race, color, religion, sex, or national origin in consideration for an award.

The contractor agrees in all events to use in the project materials, supplies and products manufactured, mined, processed or otherwise produced in the United States or its territories if the same are available at reasonable prices. If the contractor determines that said items are not available at a reasonable price, he must first contact the City of Auburn and obtain approval for the use of other materials, supplies and products.

In the event a contractor violates the provisions of this section, the City may at its election, assess against the contractor liquidated damages in an amount of not less than two hundred dollars ($200.00) nor more than 20% of the gross amount of the contract, as deemed appropriate by the City.

Payments are mailed on each Friday of the month. Pay requests must be reviewed and approved by the appropriate City representatives (architect, if applicable, inspector, project manager and department head) and received by accounts payable at least seven (7) days prior to the scheduled mailing date. The City of Auburn will process only one invoice per month for partial payment to the contractor. If you have any questions concerning billing, contact our accounts payable office at 334.501.7237 or 334.501.7238.

The contractor will be required to provide certificates of insurance showing that it carries, or has in force, automobile liability insurance, general liability insurance, professional liability insurance and workers’ compensation insurance. Limits of liability for automobile liability insurance shall be, at a minimum, $1,000,000.00 combined single limit. Limits of liability for general liability insurance shall be, at a minimum, $1,000,000.00 per occurrence, $1,000,000.00 personal and advertising injury, $1,000,000.00 general aggregate and $1,000,000.00 products/completed operations aggregate. General liability insurance will include coverage for contractually assumed liability. Limits of liability for professional liability shall be, at a minimum, $1,000,000.00 per occurrence or claim and $1,000,000.00 aggregate. If professional liability coverage is on a claims-made basis, the contractor will maintain coverage in force for a period of two (2) years following completion of the work specified in the agreement. Workers’ compensation insurance shall provide statutory workers’ compensation coverage and employers’ liability coverage with limits of, at a minimum, $500,000.00 each accident, $500,000.00 disease- each employee and $500,000.00 accident, $500,000.00 disease – policy limit.

The certificate of insurance shall provide the City with thirty (30) days written notice of cancellation of any of the coverage named in said certificates. The City of Auburn will be shown as additional insured under the contractor's general liability and automobile liability insurance policies for the work to be performed.

The contractor shall require certificates of insurance from subcontractors. Subcontractors will carry limits of insurance equal to or greater than those carried by the contractor. These certificates shall be made available to the City before the Letter of Notice to Proceed is issued.

At the City's discretion, the contractor may be required to have in force higher limits than amounts mentioned above and/or broader coverage than normally carried by the contractor. Questions concerning insurance coverage may be directed to the Risk Manager, D'Arcy Wernette at 334.501.7243.

This project is being funded by the United States Department of Housing and Urban Development as part of its Community Development Block Grant (CDBG) Program, but will be bid and managed by the City of Auburn. All work will be done according to HUD and City of Auburn Standards.

FOR SPECIFIC INFORMATION CONCERNING THIS PROJECT, PLEASE CONTACT PHILLIP DUNLAP III AT (334) 501-2939.