October 13, 2005
INVITATION TO BID
Sealed bids will be received by the City of Auburn, until 4:00 p.m. local time, on October 27, 2005 in the Office of the City Manager, 144 Tichenor Avenue, Auburn, Alabama, and then publicly opened and read for furnishing the following:
2006 Hybrid Sport Utility Vehicle
Bid specifications are attached. The City is requiring bid prices on one (1) 2006 Hybrid Sport Utility Vehicle. Please direct any questions to Ray Pratt (334) 501-3095. Bids must be submitted on the attached form within a sealed envelope addressed:
City Manager, City of Auburn
144 Tichenor Avenue, Suite 1
Auburn, Alabama 36830
Envelope must be plainly marked on the outside as follows:
BID: One (1) 2006 Hybrid Sport Utility Vehicle
OPENING: 4:00 p.m., local time
DATE: October 27, 2005
The City of Auburn reserves the right, as the best interest of the city may require, to award the purchase contract from any of the bids, to reject any or all bids, and to waive any informalities in bids received. Bid will be good for ninety (90) days after being opened by the City of Auburn, Alabama. The City reserves the right to revert to the State of Alabama Contract if the bid price is higher than the contracted amount through the State.
The successful bidder will note that the City pays by invoice on each Friday of the month. Invoices must be received by accounts payable at least seven working days before the scheduled check write. If you have any questions concerning billing, contact our accounts payable office at (334) 501-7237.
CITY OF AUBURN
Karen Broome
Purchasing Office
It is the intent of these specifications to describe a 2006 Hybrid Sport Utility Vehicle. These specifications describe and state minimum requirements of this vehicle. Bids submitted on vehicles not meeting these minimum requirements will be subject to rejection.
The following are intended as guidelines, all equivalent or comparable units will be considered.
All bidders must fill in all blanks: YES if meeting or exceeding specifications and NO if exceptions are taken. Any exceptions taken must be explained in written detail on bidder’s letterhead and attached to the bid submitted. Bidder must attach a copy of factory warranty for 2006 Hybrid Sport Utility Vehicle.
YES NO OFFERED
I. GENERAL SPECIFICATIONS
A. Exterior
1. 103.2 inch wheelbase ____ ___ __________
2. Front and rear molded bumpers ____ ___ __________
3. Power adjustable, manual foldable side-view
mirrors ____ ___ __________
4. Roof rack ____ ___ __________
5. Paint color – silver ____ ___ __________
B. Interior
1. Five passenger seating ____ ___ __________
2. Low-back, leather trimmed, front bucket
seats, with adjustable head restraints, driver
and passenger map pockets and 6-way power
driver’s seat ____ ___ __________
3. 60/40 leather trimmed rear seat with adjustable
head restraints, tip/fold-flat latch and removable
seat cushion ____ ___ __________
4. AM/FM stereo with cd player ____ ___ __________
5. Four color-coordinated floor mats ____ ___ __________
YES NO OFFERED
6. Factor installed air conditioning ____ ___ __________
7. Retractable cargo area cover ____ ___ __________
8. Power windows and door locks with
keyless entry fob ____ ___ __________
9. Speed control and tilt steering wheel ____ ___ __________
10. Rear window wiper/defroster ____ ___ __________
C. Mechanical
1. Minimum 2.3 liter cycle engine with
electronic engine controls ____ ___ __________
2. Minimum 133 horsepower ____ ___ __________
3. Multi-port electronic fuel injection ____ ___ __________
4. Front wheel drive ____ ___ __________
5. Permanent magnet AC synchronous type
electric motor with minimum 94 hp @
3,000-5,000 rpm ____ ___ __________
6. Electronically controlled, continuously
variable transmission ____ ___ __________
II. OTHER GENERAL SPECIFICATIONS
A. Standard equipment not mentioned is to be included.
B. Successful bidder must be capable of performing own warranty work in his
maintenance department.
C. Vehicle other than new, unless specified, will not meet specifications.
D. Include one copy of repair/maintenance manual.
III. DELIVERY
Unit to be delivered to the following address:
356 North Donahue Drive
Auburn, Alabama 36832
* Bid price will F.O.B. Auburn and includes title application.
* The city must be sent a copy of the confirmation order within 24 hours
after receipt of order.
__________________________________________ Phone/Fax No.
NOTE THAT THERE IS THE POSSIBILITY THAT HIS EQUIPMENT WILL BE ON A LEASE PURCHASE PLAN THROUGH OUR OWN FINANCIAL SOURCE AND IT WILL BE IN THEIR NAME UNTIL SUCH TIME AS THE LEASE IS PAID OFF.