January 20, 2006

INVITATION TO BID

Sealed bids will be received by the City of Auburn, Alabama, until 2:00 p.m., local time, on February 13, 2006, in the Office of the City Manager, 144 Tichenor Avenue, Auburn, Alabama, and then publicly opened and read for furnishing the following:

Rental Uniform Service

Bids must be submitted upon the standard forms furnished by the City of Auburn, Alabama.  No bids may be withdrawn for a period of sixty (60) days after the scheduled closing time for the receipt of bids.  A sealed envelope must be delivered to City Hall or mailed, addressed to:

                                    City Manager, City of Auburn

                                    144 Tichenor Avenue, Suite 1

                                    Auburn, AL  36830

Envelope must be plainly marked on the outside as follows:

                                        BID:     Rental Uniform Service

                                       OPENING:    2:00 p.m., local time

                                       DATE:     February 13, 2006

The city reserves the right to select the lowest responsible bidder as the best interest of the city may require, to award the purchase contract from any of the bids, to reject any or all bids, and to waive any informalities in bids received.  Bids will be good for sixty (60) days after being opened by the City of Auburn, Alabama.

The City of Auburn believes fully in equal opportunity in the provision of supplies, equipment, construction, and services.  Positive steps should be taken to assure that small businesses, minority businesses, and women’s businesses are given ample opportunity to provide the above-mentioned services when economically feasible. 

The successful bidder will be required to provide certificates of insurance showing that it carries, or has in force, automobile liability insurance, general liability insurance, professional liability insurance and workers’ compensation insurance.  Limits of liability for automobile liability insurance shall be, at a minimum, $1,000,000.00 combined single limit.  Limits of liability for general liability insurance shall be, at a minimum, $1,000,000.00 per occurrence, $1,000,000.00 personal and advertising injury, $1,000,000.00 general aggregate and $1,000,000.00 products/completed operations aggregate.  General liability insurance will include coverage for contractually assumed liability.  Workers’ compensation insurance shall provide statutory workers’ compensation coverage and employers’ liability coverage with limits of, at a minimum, $500,000.00 each accident, $500,000.00 disease- each employee and $500,000.00 accident, $500,000.00 disease – policy limit. 

The certificate of insurance shall provide the City of Auburn, Alabama (City) with thirty  (30) days written notice of cancellation of any of the coverages named in said certificate.

The City will be named as additional insured under the contractor’s general liability insurance and automobile insurance policies.

The successful bidder agrees to indemnify, hold harmless, and defend the City, its officials, representatives, agents, servants, and employees from and against any and all claims, actions, lawsuits, damages, judgments, liability and expense, including attorney’s fees and litigation expenses, in whole or in part arising out of, connected with, or in any way associated with the activities of the bidder, its employees, or its sub-contractors in connection with the work to be performed under this contract.  The bidder agrees to purchase liability insurance to cover this indemnity obligation.

The successful bidder shall require certificates of insurance from subcontractors.  Subcontractors will carry limits of insurance equal to or greater than those carried by the contractor.  These certificates shall evidence waivers of subrogation in favor of the contractor and the City, and shall be made available to the City upon request. Questions concerning insurance coverage may be directed to our Risk Manager, D’Arcy Wernette at (334) 501-7243.

The successful bidder must possess or obtain appropriate license to conduct business in the City of Auburn, if the nature of the transaction requires such license.

The successful bidder will note that the City pays by invoice on each Friday of the month.  Invoices must be received by accounts payable at least seven working days before the scheduled check date.  If you have any questions concerning billing, contact our accounts payable office at 334.501.7237.

If you have any questions concerning this bid you may contact Karen Broome, Purchasing Officer, at (334) 501-7229.

City of Auburn

Karen S. Broome

Purchasing Officer

RENTAL UNIFORM BID SPECIFICATIONS

Bids will be accepted for a three (3) year contract for furnishing rental uniforms, cleaning of such uniforms, rental and cleaning of area protection mats, dust mops, towels, and hand cleaner for the City of Auburn.  The types of uniforms and numbers shall be furnished in accordance with each department’s choice of type and color.  UNIFORMS SHALL BE NEW AT THE BEGINNING OF THE CONTRACT AND REPLACED WITH ONLY TOP GRADE UNIFORMS.

GENERAL SPECIFICATIONS:

Individual employees may choose short sleeve, long sleeve, a combination of both, coveralls, denim jeans, jacket type and color per their department supervisor’s choice.  Department Heads and Managers may choose executive uniforms.  Changes and/or replacements may only be done when authorized by Department’s Supervisor, signed in advance.

Each employee uniform will be individually tagged with account number, route number, and any identifying number assigned by the successful vendor.

Each employee uniform will be hung individually on hangers and bagged separately.

Uniforms will be delivered on a once-per-week basis.  Successful bidder will clean all uniforms and guarantee customer clean uniforms each week.  All mats will be changed out weekly.

Successful bidder will supply inventory count sheet of uniforms picked up and delivered each week before departure from premises.

Successful bidder will take individual measurements and guarantee a proper fit.

Number of uniforms issued will be eleven (11) sets with two (2) jackets.  Coveralls will be per individual and or department and can be mixed with uniforms or separate.

Each uniform will have the name of the employee and/or department indicated on outside of shirt tag (selected by department).

Monthly billing will be by each individual division within each department and will be for actual number of uniforms rented.  A Monthly Statement combining all individual divisions will be issued and the City of Auburn will pay by said statement.  Additional employees and or departments may be added during the life of this contract at the same contract prices. 

Uniforms that are not clean, neat, or do not have a good appearance as specified will be rejected and no charge made.  Successful bidder will mend, patch, and replace buttons as needed to maintain a good appearance at no charge to City.  Uniforms will be replaced with TOP GRADE Uniforms only and only after department supervisor signed approval.

Uniform piece being replaced for damage must be presented to individual department for inspection before replacement and becomes the property of the City of Auburn upon damage fee charge.

ESTIMATED TOTAL EMPLOYEES PER DEPARTMENT

PARKS AND RECREATION DEPARTMENT – Three (3) Delivery Locations

                                                                                    TOTAL EMPLOYEES

Dean Road Recreation Center                                                  EST 25

Boykin Community Center                                                       

Frank Brown Recreation Center

PUBLIC WORKS DEPARTMENT – Two (2) Delivery Locations

171 North Ross Street                                                              EST 4

365 B North Donahue                                                              EST 21

ENVIRONMENTAL SERVICES – Two (2) Delivery Locations

365 A North Donahue                                                              EST 40

356 North Donahue                                                                  EST 9

SEWER DEPARTMENT –

1501 West Samford Avenue                                                                 EST 10

WATER WORKS BOARD –

1501 West Samford Avenue                                                                 EST 15

WATER TREATMENT FACILITY –

1501 West Samford Avenue                                                                 EST 6

PUBLIC SAFETY DIVISION CODES –

171 N Ross St.                                                                                    EST 5

ADDITIONAL ITEMS INCLUDED BUT NOT LIMITED TO:

24” Dust Mops                                                                         EST 14

36” Dust Mops                                                                         EST 12

48” Dust Mops                                                                         EST 39

Wetmops                                                                                 EST 12

Bar Towels                                                                               EST 79

Roll Towels w/ Dispenser                                                         EST 19

Shop Towels (18x18)                                                               EST 210

Soap w/ Dispensers                                                                  EST 9

Airfreshner w/ Cabinets                                                            EST 6

Folding Towel w/ dispenser                                                      EST 1

Mats (Delivered not Inventory)

3x4                                                                                          EST 39

3x5 Scraper                                                                             EST 13

3x10                                                                                        EST 13

4x6                                                                                          EST 36

Regular Mop Handles

Deluxe Mop Handles

ABOVE ARE ESTIMATES-SUCCESSFUL BIDDER WILL TOUR EACH DEPARTMENT AREA AT THE DESIGNATED APPROPRIATE TIME.

BID PROPOSAL

TO: CITY OF AUBURN

We, the undersigned propose to furnish the service listed below and guarantee that if we are awarded the bid, we will furnish this service in accordance with the attached specifications, unless otherwise indicated below:

PRICE PER WORK SHIRT                                                 $____________

PRICE PER WORK PANT                                                  $____________

PRICE PER DENIM PANT                                                 $____________

PRICE PER COTTON PANT                                              $____________

PRICE PER COTTON SHIRT                                             $____________

PRICE PER EXECUTIVE SHIRT                                        $____________

PRICE PER EXECUTIVE PANT                                         $____________

PRICE PER POLO SHIRT (NO EMBROIDERY)              $____________

PRICE PER COVERALL                                                      $____________

PRICE PER JACKET                                                            $____________

PRICE PER STRIPED SHIRT                                              $____________

PRICE PER 24” DUST MOP W/ HANDLE                      $____________

PRICE PER 36” DUST MOP W/ HANDLE                      $____________

PRICE PER 48” DUST MOP W/ HANDLE                      $____________

PRICE PER WET MOP W/ HANDLE                               $____________

PRICE PER BARTOWEL                                                    $____________   auto replace or pick up count ?

PRICE PER ROLL TOWEL W/ DISPENSER                    $____________

PRICE PER SHOP TOWEL (18X18)                                  $____________   auto replace or pick up count ?

PRICE PER HANDSOAP W/ DISPENSER                       $____________

PRICE PER HANDCLEANER W/DISPENSER                $____________

PRICE PER AIRFRESHNER W/ DISPENSER                  $____________

PRICE PER 3X4 MAT                                                         $____________

PRICE PER 3X5 SCRAPER                                                 $____________

PRICE PER 3X10 MAT                                                       $____________

PRICE PER 4X6 MAT                                                         $____________

PRICE PER SET-UP (PREP CHARGE)                              $____________

(Not on initial set up of contract or new employee add)

-NO MINIMUM CHARGES

EXCEPTIONS: _______________________________________________________________________________________________________________________________________________________________

THREE YEAR CONTRACT TO BEGIN MARCH 20, 2006 AND TO END MARCH 19, 2009.

SATISFACTION OF SERVICE IS REQUIRED TO MAINTAIN CONTRACT; THIRTY DAYS NOTICE IS REQUIRED FOR CANCELLATION OF CONTRACT BY EITHER PARTY.

IF THE SUCCESSFUL BIDDER DOES NOT MAINTAIN THE REQUIRED SPECIFICATIONS FOR THIS CONTRACT OR FAILS TO PROVIDE A SATISFACTORY LEVEL OF SERVICE, THE CONTRACT MAY BE CANCELLED WITH NO PENALTIES ASSESSED AGAINST THE CITY AFTER A THIRTY (30) DAY WRITTEN NOTICE.

NO YEARLY PRICE INCREASES UNLESS FIRST AUTHORIZED BY THE CITY OF AUBURN.  PRICE INCREASES ARE TO BE SUBMITTED TO THE CITY WITH AN EXPLANATION AS TO WHAT FACTOR IS CAUSING THE INCREASE.  CITY MAY OPT TO ACCEPT OR DENY SUCH INCREASE AS IT DEEMS NECESSARY.

PLEASE INCLUDE THREE (3) REFERENCES WHEN YOUR BID IS SUBMITTED.

______________________________                          __________________________________________

NAME OF FIRM                                                           ADDRESS

______________________________                          ___________________________________________

AUTHORIZED SIGNATURE                                             PHONE/FAX NO.