Bylaws of the Auburn Bicycle Committee

Adopted by the Auburn Bicycle Committee December 19, 2006
Link to Proposed Bike Facility Naming Guidelines

 

ARTICLE I - Name

The name of this organization shall be the Auburn Bicycle Committee (ABC).

ARTICLE II - Purpose

The purpose of the ABC is to promote the ongoing implementation of the goals and objectives of the Auburn Bicycle Plan as adopted in the current long range plan of the City of Auburn.

ARTICLE III - Membership

    1. The ABC shall be composed of citizens who are active bicycling advocates and wish to volunteer for a minimum two (2) year term. Citizens must live in the City of Auburn Planning Jurisdiction. It is the intention of the ABC that membership represent different jurisdictions within the area including Auburn University, Auburn City Schools, each major area of the city, and all types of bicycles usage, when possible;
    2. Terms of membership shall be two (2) years for each member commencing at the end of the regular meeting in January. Members may serve an unlimited number of terms. All members will be required to request renewal of membership bi-annually. The membership renewal request must be submitted in writing, including e-mail, to the Chair;
    3. Members are expected to attend meetings regularly. Any member that is unable to attend may submit a proxy vote in writing, including e-mail, to the Chair at least 36 hours prior to the meeting. Members are allowed up to two (2) proxy votes per calendar year. Any member that is absent without notice of proxy from more than two (2) meetings per calendar year, shall be considered for removal from the ABC. Thus, a member may miss two (2) meetings by the way of proxy and have two (2) other absences per calendar year. If a member misses a 5th meeting for any reason, that member shall be considered fro removal from the ABC for the remainder of his/her term. By majority vote, the ABC shall send a letter to the appropriate member notifying his/her removal due to lack of participation;
    4. All members in good standing shall be entitled to all privileges of membership, including voting rights and the right to hold office;
    5. Citizens who desire membership of the ABC shall submit in writing to the Chair their formal request for membership during the period beginning on December 15 of each calendar year and ending on January 15 of each calendar year. Citizens requesting membership shall have attended a minimum of three (3) regularly scheduled meetings during the current calendar year prior to December 15;
    6. No member shall receive compensation or reimbursement for unapproved expenses in regard to his/her service on behalf of the ABC.

ARTICLE IV - Organizational Duties

The duties of the ABC are outlined in the Auburn Bicycle Plan's Goals and Objectives, which are included in the current City of Auburn Long Range Plan, and shall include the following
    1. Advise the City of Auburn Public Works department regarding updating and maintaining the Auburn Bicycle Network;
    2. Make recommendations and encourage implementation of bicycle provisions and opportunities identified in the Auburn Bicycle Plan to the Planning Commission, City Council, and implementing agencies;
    3. Make recommendations to the City of Auburn for modifications to the Auburn Bicycle Plan as necessary and agreed upon by the ABC;
    4. Work with local businesses, governmental agencies, and other organizations to encourage bicycling and promote community investment in bicycle racks, signage, and other mutually beneficial amenities.

ARTICLE V - Officers' Duties

    1. The ABC shall elect a Chair, Vice Chair, and Secretary at the first regular meeting of the calendar year. The officers shall be elected for a term of two (2) calendar years. The officers shall be installed and begin service at the same meeting. Any officer is eligible to serve a maximum of two (2) consecutive terms;
    2. The chair shall coordinate meetings, prepare the agendas, and conduct all meetings. the Chair has the ability to cancel a regularly scheduled meeting at least twenty-four (24) hours in advance of the meeting if the Chair deems there are not enough items on the agenda to constitute a meeting;
    3. The Vice Chair shall perform the duties of the Chair in the absence of the Chair;
    4. The Secretary shall record proceedings and prepare minutes, and disseminate said minutes and agendas as appropriate. The draft agenda shall be distributed to all members seven (7) days prior to the next meeting. The final agenda shall be distributed to the entire ABC distribution list twenty-four (24) hours before the scheduled meeting;
    5. Should the office of the Chair, Vice Chair, or Secretary become vacant, the ABC shall elect a successor to fill each vacant position. The newly elected Chair, Vice Chair, or Secretary shall serve for the unexpired term of the said office. The duration of the unexpired term shall not be counted in determining maximum number of terms served.

ARTICLE VI - Meetings

    1. The ABC shall meet monthly on the last Tuesday at 7 p.m. unless a different schedule is approved by a majority of members;
    2. No action of the ABC will become official unless a quorum is present. A quorum will be 51% of the membership. A majority vote shall be required from members present to carry a motion;

    3. Special meetings, including special public meetings of the ABC, may be called at the discretion of the Chair when it is deemed to be in the best interest of the ABC. Written notice shall be sent at least five (5) days prior to the called meetings when possible;

    4. The meetings of the ABC shall be conducted in accordance with Robert's Rules of Order. however, any rules adopted by the ABC, including these bylaws, shall prevail when in conflict with Robert's Rules of Order;

5. The format of the meetings of the ABC shall be as follows: Each meeting shall be sixty (60) minutes, not to exceed ninety (90) minutes, and include an agenda. A member may petition the Chair to place an item on the agenda at least thirty-six (36) hours before the scheduled date for such meeting. When time permits, new items may be discussed at the meeting.

ARTICLE VII - City of Auburn Representatives

1. The City shall identify and designate staff representative from the Parks and Recreation department, the Public Safety department, and/or the Public Works department as deemed necessary to serve as members of the ABC, not to exceed 50% of total membership.

ARTICLE VIII - Amendments to the Bylaws

1. These Bylaws can be amended, if consistent with Auburn City policies, at any regular meeting of the ABC by a two-thirds (2/3) vote of the members present, provided that the amendment has been submitted in writing at the previous regular meeting.

The proposed new bike facility naming criteria are as follows: In order for an individual to have their name considered for placement on one of Auburn's bicycle facilities the person must have improved bicycling in the city in a direct and significant fashion. This includes: provide significant funds, or land, for bike projects, or improving bicycling in the city through significantly helping to further the bike committee's mission and goals. Developers must go above and beyond the minimal city subdivision regulations as they refer to bike facilities and paths. The Bike Committee makes the ultimate decision, by a majority vote, on which name will be assigned from eligible candidates. The City Council must approve the final decision.

A short synopsis for a candidate's contribution and why whey should be considered should be sent to the bicycle committee. The synopsis should include values of submittals and/or a list of the candidate's accomplishments towards projects on the Bike Committee's agenda.